How this checklist works
No two weddings look the same. This list assumes a classic ceremony plus reception with 80 to 150 guests and about a year of planning. Shorter or longer runway? Just shift the phases. Tick what fits, cross out what doesn't.
Checklist by phase
- 12+ months out
Laying the foundation
- Pick two or three possible dates
- Set a realistic budget and split it by category
- Draft an initial guest list, even if it's not final
- Visit venues and book the one you're sure about
- Select a photographer, they get booked up early
- 6 to 9 months out
Filling in the big picture
- Send save-the-dates, digital is perfectly fine
- Choose wedding attire and schedule fittings
- Book the caterer or agree the menu with the venue
- Decide on music: DJ, band or playlist, and agree breaks
- Find a master of ceremonies or ask a witness to take it on
- 3 to 6 months out
Locking in the details
- Order the wedding rings, factor in engraving and delivery time
- Send the official invitations with RSVP
- Work out the decor: seating, flowers, lighting
- Book the honeymoon or at least the first night
- Arrange transport for the couple and, if useful, for guests
- 1 month out
Home stretch
- Tasting menu with the caterer and final menu locked in
- Chase missing RSVPs personally
- Trial hair and make-up
- Finalise the timeline and share with vendors
- Set up a way to collect every photo from your guests so nothing gets lost afterwards
For that last one: a Partylio QR code on every table saves you hours of digging through group chats after the wedding. Guests scan and upload, you get everything in one bundle.
- The week of + the day itself
Let go and enjoy
- Collect the wedding rings and any paperwork
- Pack a bag for the first night and the honeymoon
- Confirm final details with the venue, photographer and DJ
- Plan a welcome drink or breakfast for close family
- Get to bed early the night before, best decision you'll make